Centralize and control the distribution of keys, badges, and company assets in a secure and automated way.
With Kylaria, everything becomes easier: you reduce costs, monitor in real time, and ensure proper management of vehicle fleets, security cabinets, and much more.
Kylaria — Secure and Automated Corporate Key Management
Securely Manage and Distribute Company Keys with Kylaria
Automate and Optimize the Distribution and Control of Company Keys
Control, assign, and monitor every company key through an intelligent, user-friendly system—accessible via web or mobile. Here’s what you can do with Kylaria:
Smart and Automated Management
- Web and mobile panel: Manage requests, approvals, permissions, and reports from any device, anywhere
- Custom workflows: Define time slots and approval processes for rooms, vehicles, or security cabinets in line with your company policies
Key Boxes and Intelligent Security
- RFID recognition: Each key has a unique tag; the box releases only authorized keys and verifies their return
- Tamper prevention: Get instant alerts for unauthorized access or keys not returned on time
Assets and Instant Traceability
- Tagged assets: Assign a unique key tag to each asset—like a company car, meeting room, or equipment—for easy tracking
- Updated logbook: Keep a real-time record of who used what and view the full history of each key use
Scalable and Multi-Company
- Distributed setup: Manage multiple branches or companies from a single centralized platform
- API integration: Connect Kylaria to your existing systems like ERP, CRM, or user directories
Innovio and Kylaria: Your Partners in Simplifying Key Management
Manual key management can lead to confusion, unnecessary costs, and security risks. Kylaria changes the game: a modular, secure, and intelligent system that allows you to centralize control of corporate fleets, security cabinets, and more.
At Innovio, we support you at every step—from initial analysis to system configuration, staff training, and ongoing technical support.
This means saving time, reducing risk, and improving resource management—measurably and sustainably.
The Answers You’re Looking For: Kylaria FAQ
Kylaria is a software integrated with an automated cabinet, the Key Box, designed to securely and traceably manage company keys. It’s ideal for businesses, public entities, and organizations seeking to reduce the risks and costs associated with physically distributing keys, badges, or confidential materials.
How does key pickup and return work?
Each key has a unique RFID tag. Users authenticate themselves via badge, PIN, or existing systems in your company and can only access authorized keys. On return, the system recognizes the key and indicates the correct slot for placement.
Can I manage multiple sites or branches with the same system?
Yes. Kylaria is a scalable, multi-company platform. You can install Key Boxes in different locations and manage them all centrally via the web or mobile interface.
Does the system support reservations and approval workflows?
Absolutely. You can define reservation rules for rooms, vehicles, or equipment, and specify who must approve usage before a key is released.
What happens if a key isn’t returned on time?
Kylaria alerts managers and can block future withdrawals by the non-compliant user until the issue is resolved.
Can Kylaria integrate with my company’s existing systems?
Yes. With its API capabilities, Kylaria can be connected to your management software or user directories easily—without disrupting your current workflows.
Can I expand capacity if my company grows?
Absolutely. Small, Medium, and Large modules are available, storing from 18 to over 100 keys. You can combine them to create custom installations as needed.
How is the system maintained and updated?
The Innovio team provides ongoing assistance, ensuring software updates and technical support to keep your Kylaria system running smoothly at all times.
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